Sales Administrator

Harvest Solar, an equal opportunity employer, is a Michigan-based company that provides cost-effective renewable energy for agriculture, commercial, and utility customers yielding more energy independence by utilizing solar energy. We believe in energy independence and a sustainable future for our children and grandchildren. Our purpose is to empower people to create and use renewable energy by providing them with the bestinclass service, products, and experience.

Position Title and Description

We are seeking a tech-savvy and detail-oriented Sales Administrator to support our commercial solar sales team. This role reports to the Vice President of Sales and Marketing and is primarily focused on managing digital systems, streamlining sales processes, and supporting reporting and forecasting efforts. While occasional field visits to customer sites may be required, the core of this position is administrative and computer-based, ideal for someone who excels at organizing data, managing software tools, and improving operational efficiency.

Compensation

This is a full-time salary position. The salary range for this role is $48,000.00 to 60,000.00 USD, salary commensurate with experience. An Annual Bonus Target representing 3% of your annual base salary/annual wages is paid based on meeting both organizational and individual targets.

Major Responsibilities of Position

• Create customized proposals for commercial solar projects based on customer needs and site data.
• Assist in preparing and submitting responses to RFPs (Requests for Proposals).
• Maintain accurate and up-to-date sales pipelines in HubSpot CRM in collaboration with the sales team.
• Administer Aurora Solar software, including managing electric rate inputs and project data.
• Support the VP of Sales with forecasting, reporting, and other administrative tasks.
• Prepare sales reports, pipeline updates, and performance dashboards for leadership.
• Create exit binders for completed projects, ensuring all documentation is properly compiled.
• Occasionally drive to customer sites to collect photos or project information and pick up or deliver paperwork as needed.
• Other duties, responsibilities, and activities assigned.

Personal Competencies (Knowledge, Skills, Abilities, and Other Attributes):

• Ability to perform each essential duty satisfactorily
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Willingness and ability to understand and support a small expanding business by recognizing problems and bringing solutions to the forefront.
• Willing to work hours necessary to support the accomplishment of organizational goals.
• Strong computer skills and comfort working with multiple software platforms.
• Proficiency in CRM systems (e.g., HubSpot, Salesforce) and Microsoft Office Suite; familiarity with Aurora Solar or similar solar design software.

Educational and Certification Background

• Valid State Drivers License, required
• High school diploma or equivalent required; associate or bachelors degree in Business, Renewable Energy, or related field preferred.
• 2+ years of experience in sales administration, preferably in the solar, energy, or construction industries, required.
• Knowledge of solar energy and/or solar industry experience, preferred

Work Environment

• Office Environment 90% of the time: Busy office with frequent interruptions and multi-tasking required; standard office equipment is available including Microsoft Office. This is an in-office position, remote work is available by exception only.
• Commercial Construction Setting 10% of the time: Job Site terrain and outdoor work with exposure to weather fluctuations in addition to construction site hazards.
• Day travel up to 10% for errands and site visits; a company vehicle is available for use. Limited overnight-travel.

Benefit Offerings

Harvest Solar employees are eligible for the following benefits programs:

Immediately after Hire:

• Nine Paid Holidays per Year. Including: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Eve, Christmas Day, New Years Eve.
• Paid Vacation: Vacation time is accrued each week at a rate of 1.693 to achieve 88 hours in the calendar year. Unused vacation can be paid out and/or up to 40 unused hours can be rolled over at year end. In 2025 you will accrue 49 hours.
• Paid Time Off (PTO): 72 Hours are available each year on January 1. PTO Is available to assist you in managing your time off work for personal appointments. PTO does not rollover, nor is it paid out at the end of the year, unused PTO is forfeited. In the first year of employment available hours are prorated based on the date of hire.

The First of the Month after the Date of Hire:

• Health Insurance. The premiums are a shared expense with 80% covered by Harvest Solar and 20% covered by the associate via a weekly payroll deduction. Premiums are based on level of coverage, i.e., Associate only, Associate & Spouse, Associate & Child(ren), Family).

• Option 1: UnitedHealthcare, Choice Plus HSA 2000 Plan
  
  
  • Members can seek care from in-network and out-of-network providers.
  • Preventive care covered 100% when received in-network.
  • Tier 1 Providers provide members the greatest value.
  • HSA compatible health plan. An HSA is a tax-deductible savings account used in conjunction with the health plan. Contribution limits are determined by the IRS. Harvest Solar will make the following weekly deposit into your HSA account based on the coverage options: Associate: $10.64; Associate & Spouse: $27.25; Associate & Child(ren): $21.65; Family: $37.55
• Option 2: UnitedHealthcare, Choice Plus 500 Plan
  
  • Members can seek care from in-network and out-of-network providers.
  • Preventive care covered 100% when received in-network.
  • Tier 1 Providers provide members the greatest value.
  • Not an HSA compatible health plan).
• Dental Insurance The premiums are a shared expense with 80% covered by Harvest Solar and 20% covered by the associate via a weekly payroll deduction. Premiums are based on level of coverage, i.e., Associate only, Associate & Spouse, Associate & Child(ren), Family).
• Vision Insurance: The premiums are a shared expense with 80% covered by Harvest Solar and 20% covered by the associate via a weekly payroll deduction. Premiums are based on level of coverage, i.e., Associate only, Associate & Spouse, Associate & Child(ren), Family).
• Group Life Insurance: $50,000.00 of group life insurance, with and Accident Death clause. Premiums are covered by Harvest Solar
• Group Short Term Disability: 60% of your earnings, with a $1,000.00 weekly maximum, are available for injury or illness after a seven-day waiting period. Premiums are covered by Harvest Solar.
• Voluntary Supplemental Programs: Accident, Critical illness, and Hospital Indemnity are available at the associates expense. Plans are organized through Allstate and premiums are paid through payroll deduction.

The First of the Month After 90-Days of Employment:

• Harvest Solar 401k Plan: Associates are auto enrolled at a 3% deferral rate. The plan is administered by Vestwell. Auto enrolled contribution is invested in a Retire-On-Time plan. Once enrolled, the associate may make changes that include:
  
  
  • Increasing the Deferral Rate to the Applicable IRS Limits: A company match is available. When the associate defers 3%, Harvest Solar matches 3%. When the associate defers 4%, the Harvest Solar the first 3.5%. When the associate defers 5%, Harvest Solar matches the first 4%.
  • Changing the Account Type: Both a pre-tax and Roth account is available.
  • Changing the Investment Type: The plan offers standard plans to address risk or age of retirement, or the associate can customize their own investment.