Congratulations—you found a candidate to fill your open position! Before you begin crafting the official letter, you should consider making a verbal job offer. By telling the potential new hire that you are prepared to deliver an employment offer, you could prevent them from continuing to apply for other positions or joining another company.
The following framework outlines the elements of a strong, effective informal job offer to make candidates cancel their job search and begin the onboarding process with your organization:
Hi, this is [Your Name] from [Your Organization]. May I speak with [Candidate Name]? *Pause for candidate, then reintroduce yourself.* Is now a good time to talk? *Pause for confirmation*
I really enjoyed speaking with you at your last interview, and definitely think you’d make a strong addition to [Company Name]’s [Department Name]. We had [# of applicants] for the [position title], but based on your qualifications and [other reason you chose this candidate], you’re our top pick. I think your [#1 reason for choosing candidate] and [#2 reason for choosing candidate] make you a great match for this opening. I’m excited to offer you the position with a base salary of [salary], as well as [other benefit(s)].
We’re still working out the final details of the offer package, but I wanted to let you know the good news right away. So, what do you think? *Pause for response*
We will send you the final employment offer and paperwork [by date/within time range]. Do you have any questions for me? *Pause for response*
Feel free to call me at [phone number] or send me an email at [email address] if you think of any more questions. I look forward to speaking with you again soon!
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Making a verbal job offer should be like delivering a sales pitch. The best candidates will have their pick of employers, so you want to stand out as their top choice. Jump ahead of your competitors and get the best hires by keeping candidates in the loop and letting them know their official job offer is on the way with a verbal offer. For more hiring advice, tips, and templates, head to our Resource Center.